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AGM Formal Notice

Alert message sent 24/10/2019 22:59:00

Information sent on behalf of Cumbria Neighbourhood Watch


Notice of Annual General Meeting
Cumbria Neighbourhood Watch Association
Company Number 05854713
Registered Charity Number 1146846
Notice is hereby given that the Annual General Meeting of Cumbria Neighbourhood Watch Association will be held at St Augustines Community Hall, Waverley Road, Carlisle. CA3 9JU on Thursday 14 November 2019 at 6.00 pm to transact the following business:

1. Apologies
2. Minutes To approve the minutes of the AGM held at The North Lakes Hotel, Penrith CA11 8QT on Monday 19 October 2018
3. Chairman's report Joe Murray
4. Treasurer's report William Moore, Saint & Co. Accountants
5. Secretary's report Matthew Collings, Burnetts, Solicitors
6. Election of Officers
Chair - Joe Murray
Vice Chair - Judith Derbyshire
Secretary - Matthew Collins
Treasurer - William
7. Election of Board Members
8. Co-Opted Non-Voting Board Members Andy Baines, Cumbria Constabulary

By order of the Board Company Secretary Cumbria Neighbourhood Watch Association 6 Victoria Place Carlisle Cumbria CA1 1ES 14 November 2019

NOTES TO THE NOTICE OF ANNUAL GENERAL MEETING
Appointment of proxies

1. As a member of the Company, you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at the Meeting and you should have received a proxy form with this notice of meeting. You can only appoint a proxy using the procedures set out in these notes and the notes to the proxy form.

2. A proxy does not need to be a member of the Company but must attend the Meeting to represent you. Details of how to appoint the Chairman of the Meeting or another person as your proxy using the proxy form are set out in the notes to the proxy form. If you wish your proxy to speak on your behalf at the Meeting you will need to appoint your own choice of proxy (not the Chairman) and give your instructions directly to them.

3. If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.

Appointment of proxy using hard copy proxy form

4. The notes to the proxy form explain how to direct your proxy how to vote on each resolution or withhold their vote.
To appoint a proxy using the proxy form, the form must be:
• completed and signed;
• sent or delivered to the Company at Offices O-Q, Skirsgill Business Park, Penrith CA11 0FA; and
• received by the Association no later than 10:00 on Thursday 14 November 2019.

In the case of a member which is a company, the proxy form must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company.

Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.

Electronic appointment of proxies

6. As an alternative to completing the hard-copy proxy form, you can appoint a proxy electronically by completing this form electronically (or in hard copy and then scanning a copy) and sending it to cumbrianwa@aol.com. For an electronic proxy appointment to be valid, your appointment must be received by the Company no later than 10:00 on Thursday 14 November 2019.

This e-mail address should not be used for any other purposes unless expressly stated.

Termination of proxy appointments

8. In order to revoke a proxy instruction you will need to inform the Company using one of the following methods:
• By sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to the Company c/o Offices O-Q, Skirsgill Business Park, Penrith CA11 0FA. In the case of a member which is a company, the revocation notice must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company. Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice.
• By sending an e-mail to cumbrianwa@aol.com.

In either case, the revocation notice must be received by the Company no later than 10:00 on Thursday 14th November 2019.

If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.

Appointment of a proxy does not preclude you from attending the Meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.

Communication
9. Except as provided above, members who have general queries about the Meeting should contact cumbrianwa@aol.com or write to the Company at Offices O-Q, Skirsgill Business Park, Penrith CA11 0FA, (no other methods of communication will be accepted). You may not use any electronic address provided either:
• in this notice of annual general meeting; or
• any related documents (including the proxy form),

to communicate with the Company for any purposes other than those expressly stated.
Message sent by
Joseph Murray (NHWN, Administrator, Cumbria)

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